Under the responsibility of the Head of Group – Human Resource Management, reporting to the Head of Administrative Services Programme, the Expert shall be responsible for learning and development activities across the EEA.

The position will entail the learning and development tasks carried out in line with the EEA Learning & Development Framework and the objectives of the EEA multi annual work programme and the annual management plan. The Learning and Development Expert has responsibility and accountability for all Learning and Development (L&D) activities within the EEA. This is a hands on and dynamic role, which involves coordinating (L&D) activities across the EEA (including the online L&D portal), leading on the design and implementation of new L&D initiatives and projects as well as helping promote best practice in our policies and processes to encourage focused and effective development for our staff members.

The expert will also have the responsibility for suitable coaching for line managers on how to deliver effective people management.

The position will further entail the following tasks:

Lead and implement key learning and development activities according to the EEA Learning & Development (L&D) Framework;
Propose and implement the yearly training plan (incl. classroom training, e-learning, coaching, or other possible learning settings);
Design specific trainings for EEA staff (and take lead on procurement activities in the area);
Lead the drafting of necessary L&D Frameworks, decisions, notes, etc.;
Provide timely and accurate information to staff and line managers on learning-related issues;
Assist in describing strategically relevant competencies and design of interventions (team building, performance interventions, change management);
Provide guidance / consultancy on individual learning paths;
Liaise with the European Commission and other EU stakeholders on learning issues;
Conduct regularly job satisfaction survey including relevant procurement activities (both practicalities and support in analytical work) and lead in follow-up activities;
Conduct regularly 360 degree survey including relevant procurement activities (both practicalities and support in analytical work) and lead in follow-up activities;
Respond to staff queries on L&D-related topics;
Support the Head of Group HRM in related L&D activities.

The Finance Officer will be a member of the Finance Group, which is responsible for providing a variety of finance services to the Agency. The finance officers in the group each take responsibility for supporting specific departments and projects in their finance needs.

The position will entail the following tasks:

Performing a variety of financial transactions including raising commitments, placing orders with suppliers, processing payments of invoices and reimbursements, primarily using the Agency’s finance IT system, ABAC;
Working with project managers, the Procurement team and suppliers on the placement and administration of contracts: ensuring timely and sound procurement, placement of contracts and orders, administration of amendments, delivery of services and settlement of invoices;
Supporting the preparation of budgets and their effective utilisation by monitoring budget lines, providing financial information for analysis, forecasts and budgets, delivering financial reporting, and supporting resource hearings;
Proactively collaborating with and supporting colleagues in a customer-focused manner: identifying their financial service needs and providing solutions, guiding them regarding finance processes and keeping them informed regarding finance activities;
Performing control activities such as checks and reconciliations, ensuring the financial transactions comply with financial regulations and applicable guidelines and controls, and supporting audits;
Ensuring processes are standardised and well documented, and collaborating with colleagues to ensure consistency, continuity and back-up of finance tasks.
The Finance Officer will report to the Head of Group ‘Finance’, who in turn reports to the Head of Programme ‘Administrative Services’ (see organisational chart).