JOB DESCRIPTION

The Finance Officer will be a member of the Finance Group, which is responsible for providing a variety of finance services to the Agency. The finance officers in the group each take responsibility for supporting specific departments and projects in their finance needs.

The position will entail the following tasks:

Performing a variety of financial transactions including raising commitments, placing orders with suppliers, processing payments of invoices and reimbursements, primarily using the Agency’s finance IT system, ABAC;
Working with project managers, the Procurement team and suppliers on the placement and administration of contracts: ensuring timely and sound procurement, placement of contracts and orders, administration of amendments, delivery of services and settlement of invoices;
Supporting the preparation of budgets and their effective utilisation by monitoring budget lines, providing financial information for analysis, forecasts and budgets, delivering financial reporting, and supporting resource hearings;
Proactively collaborating with and supporting colleagues in a customer-focused manner: identifying their financial service needs and providing solutions, guiding them regarding finance processes and keeping them informed regarding finance activities;
Performing control activities such as checks and reconciliations, ensuring the financial transactions comply with financial regulations and applicable guidelines and controls, and supporting audits;
Ensuring processes are standardised and well documented, and collaborating with colleagues to ensure consistency, continuity and back-up of finance tasks.
The Finance Officer will report to the Head of Group ‘Finance’, who in turn reports to the Head of Programme ‘Administrative Services’ (see organisational chart).